Job in Mumbai Suburban, Mumbai City for Front Office Cum Admin Executive

Job Description: Admin Executive

Experiance -3+Yrs

Age - 32Yrs

location: Nariman Point Mumbai

Salary -25K -30K

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Managing administrative records in the office such as stationery, office hardware, supplies, courier, bill payment, invoice payment, receipts, online purchase record.
• Monitor and maintain an inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Managing and monitoring housekeeping, civil work contractor and security personnel data and duties.
• Oversee and supervise facilities services, infrastructure management, utilization of resources, maintenance activities, housekeeping, security personnel, tradespersons (e.gelectricians)
• Manage and carry out maintenance work at different offices.
• Propose and manage any alteration or modification required for different offices.
• Coordinate for getting quotations from various suppliers for all admin related purchases.
• Organize and supervise other office activities (recycling, renovations, event planningetc.)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments

. Other administrative and secretarial support filing, maintaining records, preparing reimbursements, bill payment, statutory payments, raised invoice payment follow ups

. To be responsible for all administration services including asset and vehicle management.

• Responsible for checking the office assets are in good condition.
• Maintenance of AMCs pertaining to office equipment, ensuring compliance with the device level agreements

. Coordinating with tenants and making a note of their complaints and grievances and taking necessary action after approval.

• Facilitating online and offline meetings, following up for work related to the same, thereafter

. Inspection of premises, pest control, overlooking maintenance of the same

. Monitor and track for the renewal of any license, agreements, registrations/approvals.

• Responsible for checking cleanliness of the office.
• Monitoring and looking after administration and project work: making reports, dealing with architect, vendor, BMC liaison work, company staff in office and management level

. Panning administration and project documentation work

• Maintaining good rapport with Management team, officer, staff, subordinate and external.
• Prepare a presentation for the executive level, and draft responses to various correspondence.
• Prepare innovative strategies and plans to achieve the target as well as the goals of theorganisation.
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency

Thanks & Regards,

HR

Job Type: Full-time

Salary: ₹25,000.00 - ₹35,000.00 per month

Schedule:

• Day shift

Experience:

• total work: 4 years (Preferred)